Description

PURPOSE:The Administrative Assistant to the Music Director will provide administrative support to the Music Director, with a focus on out-season preparation and remote support for international travel. This temporary, on-site position will begin full-time in December 2023 and end in late April-early May 2024, with a possibility to extend through late June as mutually agreed upon.

ESSENTIAL JOB FUNCTIONS:

• Provides key administrative assistance to the Music Director, supporting a number of initiatives and touchpoints. Duties will include calendar management; scheduling and coordination of all meetings; collaboration on drafting correspondence; travel accommodations and itineraries; managing accounts and expenses.
• Serves as primary contact for all logistical matters pertaining to upcoming Music Director projects; including season preparation; orchestra auditions; and marketing and communications engagements.
• Communicates directly, and on behalf of the Music Director, with staff, musicians, patrons, industry colleagues and donors. Serves as a liaison between various departments and the Music Director; monitors various channels of communication to ensure a dynamic flow of information to and from the Music Director.
• Assists with the coordination of and provides on-site support for the Music Director’s interviews, events, and public engagements as needed.
• Alternative work hours, including nights and weekends, required based on the Music Director’s schedule, both while at SFO, and while the Music Director is traveling.

SECONDARY FUNCTIONS:

• Serves as onsite liaison at special events involving artists, as directed.
• Performs other job related duties as assigned.

Requirements

EDUCATION

• Bachelor's degree from an accredited college or university (preferred) or equivalent work experience.

EXPERIENCE

• Minimum three (3) years increasingly responsible general administrative work preferred.
• Experience in the symphonic or operatic fields preferred.
• Experience providing support for international business travel preferred.

PREREQUISITE SKILLS AND REQUIREMENTS

• Ability to read music with a base knowledge of music theory.
• Knowledge of opera repertoire and theatrical production and/or performing arts preferred.
• Position requires some extended hours, as well as evening and weekend obligations, especially during the rehearsal and performance period beginning in April 2024.
• Outstanding communication, both written and verbal, and organizational skills.
• Outstanding interpersonal skills including the ability to interact with staff, artists, musicians, and patrons in a professional, confidential and tactful manner.
• Must maintain a high level of confidentiality.
• Ability to effectively and accurately plan, organize, and coordinate people and events.
• Ability to provide a high level of administrative support and organization.
• Ability to work independently and as a member of a team; prioritize diverse and multiple tasks; maintain flexibility and attention to detail; and exercise good judgment and initiative.
• Ability to manage multiple, competing priorities successfully.
• Ability to thrive in a fast-paced, rapidly changing environment.
• Proficiency in Microsoft Office applications; database skills desirable.
• Familiarity and knowledge of foreign languages preferred, especially German, Italian, French and/or Russian.
• Must perform the functions of the position in a safe manner.